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Constitution And By-Laws (1984)
Last Revised: May 2006

CONSTITUTION

Article I

The name of this organization shall be the Indiana Piano Teachers Guild, Inc.

Article II

To secure for the members of the Guild the advantages of cooperation to further their own capabilities through discussion and study of mutual interest to private piano teachers, to improve the standards of teaching and to generally promote the common interests of private piano teachers provided, however, that no part of the corporation's net earnings shall inure to the benefit of any private shareholder, member, or individual; further, the corporation is not organized to engage in an activity ordinarily carried on for profit.

Article III

Membership

The membership of the Guild shall be limited to teachers of the piano, and shall consist of four classes: Active, Associate, Honorary, and Honorary Life.

Article IV

Officers and Elections

Section 1. The officers of the Guild shall be: President, Vice-President, Recording Secretary, Treasurer, Corresponding Secretary, and Historian.

Section 2. The term of office shall be for one year or no more than two consecutive years, and may be extended on a yearly basis by a majority vote.

Section 3. The annual election of officers of the Guild shall be held at the stated meeting in April of each year. These officers shall be elected by majority vote. A Nominating Committee of three shall have been appointed by the President one month previous to the election.

Section 4. The officers shall be installed by the immediate Past-President at the stated meeting in May.

Section 5. Should any officer other than that of the President become vacant, the President shall appoint a committee of 3 members of the Executive Board to nominate a successor, whose name shall be voted upon at the next stated meeting.

Article V

Organization

Section 1. Chapter 1 of the Indiana Piano Teachers Guild shall have the power to accept or reject the organization of any chapter.

Section 2. Each member of a new chapter shall be assessed $1.00 per fiscal year until the chapter has been granted a charter. The amount is payable to the chapter under whose authority it was organized.

Section 3. After a chapter has been organized and has complied with the rules and regulations of the Guild for one year, it shall be granted a charter signed by the President of the parent chapter.

Article VI

Amendments

This Constitution may be amended at any regular meeting of the Guild by a two-thirds vote of the members present, provided that thirty days notice in writing is given to the membership.

Article VII

Dissolution

The Guild shall use it's funds only to accomplish the objectives specified in these Articles of Constitution, and no part of said funds shall inure or be distributed to the members of the Guild. Upon dissolution of the organization, any funds remaining shall be distributed to one or more regularly organized and qualified piano teachers' organizations to be selected by a majority vote of the Executive Board.

BY-LAWS

Article I

Membership

Section 1. Members of the Guild shall consist of piano teachers of the State of Indiana who have been elected to membership. Elections shall be on the basis of education, teaching and performance experience.

Section 2. Each prospective member shall make application in writing on forms provided for that purpose and signed by the applicant. Two recommendations by Guild members must accompany the application, which shall be submitted to the Guild at a regular meeting and voted upon at the next stated meeting, at least 30 days hence.

Section 3. A committee shall be appointed by the President to investigate all applicants for membership.

Section 4. A majority vote of the members present shall elect said applicant.

Section 5. Associate Members are those individuals desiring affiliation with the Guild, with all privileges except the vote and participation in student recitals.

Section 6. Honorary Life Membership may be granted to a member who has been teaching piano for forty years, has reached the age of 65, and has been a member of the Guild for twenty-five consecutive years. These members shall retain all the privileges of membership and shall be exempt from payment of dues.

Section 7. Honorary Membership may be bestowed upon persons deemed worthy of recognition for outstanding personal and professional contributions to the profession of piano teaching. Proposed names shall be read by the Membership Chairman at a stated meeting and voted upon at the next stated meeting. The vote must be unanimous. These members shall have all the privileges of membership except the vote, and shall be exempt from payment of dues.

Article II

Dues

Section 1. Annual dues shall be $25.00 for Active Members and $12.00 for Associate Members. A reinstatement fee of $2.00 plus current dues shall be paid by any member who has been suspended.

Section 2. Any member who fails to pay the above amount of dues before the first day of each succeeding year shall be suspended from the Guild, provided that thirty days notice in writing has been given to said member.

Section 3. If a member joins in April or May, dues will extend through the next fiscal year.

Article III

Meetings

Section 1. There shall be at least eight stated meetings per fiscal year of June 1 through May 31.

Section 2. The stated meeting in May shall be known as the Annual Meeting and shall be for the purpose of receiving reports from officers and committee chairmen and for any other business that may arise. The accounts of the Guild shall be audited annually as of close of business on May 31 by a certified public accountant chosen by the Treasurer and approved by the Executive Board. The report or the audit shall be read at the stated meeting in September.

Section 3. Special meetings may be called by the President, provided that ten days notice is given the membership. The president shall have the power to cancel a stated meeting only upon the event of extreme weather conditions which would prevent a quorum from being present.

Section 4. A quorum for all meetings shall consist of three officers and five members in good standing.

Section 5. Three members of the Board of Directors shall constitute a quorum for the Board of Directors meetings.

Section 6. It is required that a program on music education be included with the business session of each stated meeting.

Section 7. All meetings shall be conducted in accordance with Robert's Rules of Order, Revised.

Article IV

Duties of Officers

Section 1. The President shall preside at all meetings, call special meetings, and attend committee meetings as an Ex-Officio member, except the Nominating Committee. The President shall call Board of Directors meetings when needed. The President shall give attention to all matters that confront the membership and see that each issue is governed faithfully and impartially, in accordance with the objectives of the guild and Robert's Rules of Order, Revised.

Section 2. The Vice-President shall assume and perform all the regular duties of the President in the event of the latter's absence. The Vice-President shall have charge of the compilation and preparation of the yearbook and hold all reading material and music belonging to the Guild.

Section 3. The Recording Secretary shall record in proper order the business of all meetings. The Recording Secretary is the custodian of the records except such as are specifically assigned to others. In addition to keeping the records and the minutes of the meetings, it is the duty of the Recording Secretary to keep a roll of the members in attendance.

Section 4. The Corresponding Secretary shall conduct all the correspondence of the Guild.

Section 5. The treasurer shall have charge of all funds except that of special committees, shall receive and collect all monies due the Guild and shall keep an accurate account of funds and give a receipt for monies received. The Treasurer will read a written statement of receipts and expenditures at each stated meeting. The books shall be ready for professional audit in May and a report given in September.

Section 6. The Historian shall collect and preserve all important data of the Guild and it's activities.

Article V

Advisory Council

Section 1. The Advisory Council shall consist of any and all Past Presidents who have completed a full term of office.

Section 2. The duties of the Advisory Council shall be to make recommendations to the Guild; to help coordinate the work of the Executive Board; to clarify matters of Guild Policy.

Article VI

Executive Board

Section 1. The Executive Board shall consist of Permanent Board of Directors, the elected officers, and the chairmen of the Standing Committees and other committees deemed necessary by the President.

Section 2. If a vacancy occurs on the Board of Directors, the President shall propose a candidate at a stated or called meeting of the Executive Board, and shall describe the candidate's qualifications for consideration. Upon consent from the Executive Board, the President shall appoint the new candidate.

Section 3. The Executive Board shall be charged with the planning and promotion of the Guild and Chapter's work subject to approval by the membership. It shall have the power to transact the business of the Guild between stated meetings.

Section 4. Regular meetings of the Executive Board shall be held at the call of the President or of three Board members.

Article VII

Standing Committees

Section 1. The President shall appoint the following committees and any others that may be necessary to perform the work of the Guild:
(a) Membership - contact members and process applications.
(b) Program - plan monthly educational programs.
(c) Workshop - plan any workshops for the year, make all arrangements. Submit all receipts and expenditures.
(d) Recital - serve as chairman for recitals and make arrangements for facilities and printing of programs.
(e) Scholarships and Awards - establish rules for awards, distribute applications, and arrange auditions and judges.
(f) Hospitality - make arrangements for monthly meetings and assign hostesses.
(g) Telephone - contact members regarding regular and called meetings and report to the hostess; contact members at the request of the President.
(h) Publicity - prepare and submit articles to local papers.
(i) Friendship and Cheer - keep in contact with members who are ill or bereaved and send appropriate remembrances.
(j) Parliamentarian - advise any officer of procedures and see that all meetings are run in accordance with Robert's Rules of Order, Revised.

Section 2. Action of all committees shall be subject to approval of the Board of Directors.

Article VIII

Amendments to BY-LAWS

These BY-LAWS may be amended by a two-thirds vote of the members present at any stated meeting of the Guild, provided that thirty days notice of the proposed change(s) is given in writing.

Standing Rules

Section 1. Qualified pupils of Guild members may audition for Awards and Scholarships given each year according to the rules established by the Scholarship and Awards Committee and approved by two-thirds vote of the membership present.

Section 2. Friendship and Cheer: In case of death in a member's immediate family, an appropriate sympathy note on Guild stationery shall be sent. In case of a member's death, a letter on Guild stationery shall be sent to the family informing them that a gift not to exceed $10.00 will be sent to a charity of their choice, or the Robinette Gilkison Memorial Scholarship Fund in the member's name. The sending of flowers and cards to members who are ill shall be governed by the chairman of the committee with approval of the Executive Board. In all cases, contact by telephone or visitation shall be made.

Recital Rules

Section 1. It is required that each chapter sponsor monthly student recitals; that is, six or more yearly.

Section 2. Each student shall be required to play solos memorized, unless doing ensemble work.

Section 3. For the fall recitals each techer is allowed 10 minutes per monthly recital. There is no limit to the number of students a techer may submit. For the winter / spring recitals, each teacher is allowed a total of 6 minutes per recital. Each teacher may have only 2 students per monthly recital. The recital chair is to allow a total of 20 performers on a maximum time limit of one hour.

Section 4. Each teacher whose student(s) appear on the program shall be charged $5.00 per student, payable when the student is entered on the program. If, for any reason, a student does not appear on the program, the teacher will be credited the $5.00 fee.

Section 5. In case of duplication of numbers, the first entry will be accepted.

Section 6. Entries shall be in the hands of the chairman of that month's recital at least ten days in advance, and shall include the name of the piece, composer, duration, level, student's name, age, and teacher's name, with the $5.00 fee.

Section 7. If a student changes from one teacher to another and performs on a Guild recital within six months, both teachers' names shall be indicated on the printed program.